• Continued campaigning contact should be reported to the Nominations Committee along with the timestamped request to cease communications and evidence (with timestamps) of subsequent communication. The Committee will review and determine if a violation has occurred. 
• If a member cannot provide timestamped evidence of a violation or if the accused candidate can provide timestamped evidence that the communication in question predated the request to cease, the Nominations Committee may conclude no violation has occurred, though the candidate will be directed to cease communications from that point forward unless the individual or chapter re-initiates contact at a later date.
• Any organizational member may report a suspected violation of nominations, election, or campaign policies or guidelines to the Nominations Committee at nominations@dsp.org. 

Members submitting a nomination may not engage in any campaign activity until they have been confirmed as candidates by the Nominations Committee. Additionally, candidates for election at 2023 Grand Chapter Congress may not engage in campaign activity before February 6, 2023. 

• Confirmed candidates may actively campaign for election by engaging members in the following ways:
  
  • Conversation at Fraternity events
  • Making presentations in-person or using remote communications technology at chapter meetings (upon majority approval of said chapter’s executive committee)
  • Participating in caucuses or other forums arranged for that purpose
  • Creating a campaign website
  • Disseminating information to chapter leaders through approved email format which may be read aloud, copied or distributed electronically to chapter members at the discretion of the president (see below for details)
  • Social networking, text or instant messages, etc.
  • Any type of messaging lists such as text, instant messaging, group chats, etc, must be opted in by the member.
• Direct Emails
  
  • Direct emails to chapter members can be sent via the Candidate Contact page. Messages through this form will go directly to the Chapter President, VPCO, and District Director of chapters in the area the candidate is running. 
  • Candidates will have the ability to send one email per month using this form from March 15 – July 15, 2023.
  • Any additional campaign emails sent directly to chapter leaders/members requires written advance permission from that member.
• Campaigning at Fraternity Events
  • Any campaigning should not distract from nor pull attendees away from scheduled activities or programming.
  • Candidates may distribute materials in order to promote their candidacy at local chapter meetings and events, as well as at Grand Chapter Congress.
  • Distribution of promotional materials is prohibited at regional, provincial, or national events (including regional initiations and chapter installations) with the exception of Grand Chapter Congress.
  • Candidates may state their intent to run as part of introducing themselves at a non-campaign Fraternity event. However, they may not campaign during that event and should direct anyone wishing to talk about their candidacy to connect with them separately.
    • Example: “Hi, my name is Tricia. I’m part of the Cleveland-Akron Alumni chapter and a candidate for Past Grand President.”
  • Confirmed candidates may wear a name badge (or similarly sized sticker, ribbon, or button) at local, regional, or national events indicating their intent to run for office.
  • Virtual meeting backgrounds promoting a candidate during virtual Fraternity events are prohibited unless the virtual event is for the purpose of providing a forum for candidates and Fraternity members to connect.

• Campaign promotions should not feature, quote, reference, or tag other Deltasigs without their permission.

• Candidate and campaign promotion must be completely separate of promotion of Fraternity-sponsored events or other non-campaign forums.
  • If you are commenting about, participating in, or promoting a non-campaign Fraternity event or forum (such as LEAD, Fraternity Facebook groups, chapter events, or Fraternity committee activities), you may do so as a Deltasig and not as a candidate; you must refrain from promoting your candidacy in those events or forums. 
  • If you wish to share thoughts or plans related to your candidacy or engage members in discussion about your candidacy, you should do so in a designated campaign forum.

• All Fraternity-sponsored “meet the candidate” forums will be held upon the closing of floor nominations at Grand Chapter Congress.
• • All unofficial forums (whether hosted by individual members or planned by current national officers or chapter officers) should be clearly promoted as not planned, run, or sponsored by the Fraternity.
  • Any such unofficial forums are to provide the opportunity for all candidates for a particular office to participate.
  • • Example: Alpha Chapter hosts a meeting to introduce candidates to members.  All candidates for that position, at the time of the event, should be invited to attend.  Future candidates for that same position should also be given an equal opportunity.
• Candidates are responsible for any costs related to their campaign activity. Fraternity equipment, supplies, and staff time may not be used for Fraternity election campaign purposes of any kind, with the exception of interim elections to fill PVP and RVP vacancies, during which the Central Office will, upon request, provide chapter contact information at no cost to candidates.